Contracts Administrator

Contracts Administrator - Katy, TX 77449A Contract Administrator is responsible for the preparation and processing of construction contracts and related items (bidding documents, addenda, bid tabulations, pay estimates, and change orders); facilitating execution of construction contracts by all parties; preparing and issuing construction notices; and ensuring conformance by Contractor of all administrative requirements. The Contract Administrator also services as primary backup to Bid Center Administrator.Responsibilities:

• Serve as primary contract administrator for designated land development groups: preparation, review, and administration of public and private contracts and all related items (bid documents, advertisements, addenda, bid tabulations, recommendation letters, pay estimates, change orders) from bidding phase to project completion.
• Prepare Bid Documents as requested by Project Managers including addenda.
• Attend Bid Openings and navigate our bids portal to identify preliminary bid results.
• Prepare Bid Tabulations in Microsoft Excel of all bid items and corresponding formulas for calculating total amounts with unit prices, ensure Contractor’s calculations are correct, and determine final bid results.
• Prepare Recommendations of Award and Award Letters to distribute to appropriate parties.
• Prepare Construction Contracts for successful bidder and transmit to all parties for execution.
• Distribute construction notices such as Notices to Proceed, Pre-Construction Conference Notices and Final Inspection Notices.
• Prepare, circulate, and track change orders.
• Prepare, circulate, and track pay estimates.
• Attend and participate in department status meetings.

Qualifications:

• 5+ years of experience (construction and/or engineering field is preferred).
• Solid understanding of construction contracts and applicable statutory regulations.
• Excellent communication and interpersonal skills to interact effectively with clients and internal employees in verbal and written formats.
• Strong proofreading, writing, and formatting skills.
• Advanced proficiency with Microsoft Outlook, Word, and Excel.
• Detail-oriented, able to effectively prioritize and organize workload, with efficient time management.
• Ability to maintain an organized system of physical and digital records.
• Ability to independently gather, assemble, correlate, and analyze complex facts.
• Ability to exercise creative problem-solving techniques.
• Ability to perform duties without a high degree of supervision.
• Ability to adapt to process changes in procedures and systems.
• Ability to accurately work under pressure in meeting deadlines while preparing high quality deliverables.

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